Process of Licensing/Registration, Renewal, Inspections, Violations/Enforcement

  • Licensing and Registration
    • Inquiry

      A prospective provider requests information about becoming a licensed/registered child day care provider and/or requests an application.

    • Application

      The prospective provider (now the applicant) submits at least one part of the application, authorizing the Division of Child Care Services to investigate the applicant’s qualifications, ability and suitability for licensure/registration.

    • Review

      As application components are submitted, the Division of Child Care Services carefully reviews them, as well as conducting an initial inspection, to help determine whether there are reasons why the individual should not be approved for licensure/registration.

    • Decision

      Based on the information received and the inspection findings, the Division of Child Care Services makes a determination that either grants permission for the applicant to operate (issuing a license or registration) or prohibits the applicant from operating a child day care program (denying the application).

    • Monitoring

      Programs that are licensed or registered are periodically monitored to verify that the provider is in compliance with the regulations. The purpose of these visits is preventive: avoiding noncompliance. For programs that have been found to be out of compliance with the regulations, monitoring inspections are performed to verify that the program has made the necessary corrections to return to (and remain in) compliance.

    • Renewal

      Renewal is similar to the application phase, but the provider submits a renewal application. A licensed program must also be inspected before its license can be approved for renewal.

  • Renewal

    Renewal is similar to the application phase, but the provider submits a renewal application. A licensed program must also be inspected before its license can be approved for renewal.

    • Renewal Inspections

      A comprehensive renewal inspection is required for a day care center or group family day care program to renew its license.

      Since registered programs (unlike licensed programs) are not required to be inspected at renewal, a 50% sample requirement ensures that every registered program is inspected at least once during each registration period.

  • Inspections

    Inspection is a regular, ongoing activity in child day care regulation, enabling the Division of Child Care Services to verify that the provider is complying with the regulations.

    • Initial inspection

      The initial inspection helps identify areas that are not in compliance with the child day care regulations; based on the inspection findings, the applicant may either make necessary changes to enable the facility to pass inspection or decide to withdraw the application.

    • Monitoring Inspections

      Once a program has been licensed or registered, it will be inspected at least once (and preferably more than once) during the license/registration period.

    • Renewal inspections

      A comprehensive renewal inspection is required for a day care center or group family day care program to renew its license.

      Since registered programs (unlike licensed programs) are not required to be inspected at renewal, a 50% sample requirement ensures that every registered program is inspected at least once during each registration period.

    • Complaint Inspections

      The goal of investigating complaints is to substantiate or unsubstantiate allegations of regulatory non-compliance.

      When an allegation of non-compliance is substantiated, the provider may be allowed to develop a corrective action plan or the program may be closed, depending on the severity of the violation and the provider’s ability and willingness to bring the program into compliance.

  • Violations and Enforcement

    A child care program that is not in compliance with the health and safety regulations must come into compliance immediately. Some serious violations and non-compliant providers will face enforcement actions, which could result in fines or suspension or revocation of the provider’s license or registration to operate a child care program.

    Enforcement refers to the action(s) undertaken or initiated by the Office of Children and Family Services to verify that child day care facilities are operated in compliance with all applicable provisions of law and regulation.