Skip to Content

Early Childhood Education and Training Program



EIP Information for Day Care Providers

General Information

What is the Educational Incentive Program?

The Educational Incentive Program (EIP) is a scholarship program which helps providers pay for training and educational activities with the intent to build provider knowledge, skills and competencies and improve the quality of childcare. To be eligible for EIP, child care providers must be required to take training and must be caring for children in a program regulated by the New York State Office of Children and Family Services (NYS OCFS) or the New York City Department of Health and Mental Hygiene (NYC DOHMH).

Applicants must provide a completed application by the appropriate deadline to be reviewed for scholarship.

* New for 2015: Applications for training that begins between January 1 through December 31, 2015 will be accepted at the start of the scholarship year (December 2, 2014).

* New for 2015: The maximum award amount for college courses has increased to $2,500 for both Upstate and Downstate providers.

EIP Scholarship Eligibility

Eligibility is based on your employment, level of income and the course or training you choose.

Employment Requirement

You can apply for an EIP scholarship if you are currently caring for children as a:

  • registered family child care provider
  • licensed group family child care provider or assistant
  • child care classroom staff in a registered school-age program
  • child care classroom staff in a licensed child care center or Head Start
    OR
  • direct supervisor of any of the child care staff listed above

You must be a U.S. Citizen, Permanent Resident, or Resident Alien authorized to work in the U.S. and you must be a paid employee currently caring for children as part of the adult/child ratio requirement in a child day care program licensed or registered by the NYS OCFS or the NYC DOHMH. Employment verification is required with each application.

The following are NOT eligible for an EIP scholarship:

  • Volunteers
  • Substitutes for a family child care or a group family child care
  • Adjunct child care staff
  • Consultants
  • Staff not counted in the adult/child ratio
  • Legally Exempt and No Permit Required (NPR) programs
  • Providers, staff, and supervisors of programs licensed by the NYS Dept. of Education

Income Requirement

Scholarship amounts are determined using your household size and household income as reported on your most recent IRS Form 1040. Your household adjusted gross income must fall within the income chart.

EIP reserves the right to seek additional verification that the income documentation submitted is accurate and authentic.

If you are applying for a credential fee, your income will not be used as a factor to determine eligibility.

Course Requirement

EIP scholarships fund non-credit bearing training, college tuition and mandatory college fees, training and assessment fees associated with certain credential or certificate programs. All courses taken as part of an early childhood or related degree program are eligible for scholarship. Training or coursework must clearly reflect one or more of the 9 topic areas that are required by the New York State Social Services Law and the New York State Office of Children and Family Services regulations.

Please note:

  • EIP scholarships will be awarded until funding is depleted or the scholarship year ends, whichever comes first.
  • EIP reserves the right to prioritize scholarship awards based on course type.

EIP does not pay for:

  • the same training more than once in a single year
  • books and/or training materials
  • elective student fees, room or board
  • test fees and examination preparation

Child care providers may apply for multiple trainings per year until they reach their award maximum. Applicants are responsible for any tuition and costs not covered by EIP.

Training Organization Requirement

All training organizations must have a current Training Organization Agreement and W-9 on file and remain in good standing to participate with EIP.

For each training on your EIP application for which you are requesting a scholarship, the trainer’s name must be included, and that trainer must meet EIP requirements. Please check with your training organization to confirm this.

Confidentiality

Application and award information is held by EIP in confidence. You must give written permission to EIP if you wish to share your information with a third party. Parents and directors are third parties.

EIP can share award information with a training/education organization once an award has been issued for their training.

2015 EIP Income Chart

EIP reserves the right to seek additional verification that the income documentation submitted is accurate and authentic.

UPSTATE AWARD ELIGIBILITY
  100% 75% of amount requested
F
A
M
I
L
Y
 
S
I
Z
E
1 $0 - 26,327 $26,328 - 39,490
2 $0 - 34,427 $34,428 - 51,641
3 $0 - 42,528 $42,529 - 63,792
4 $0 - 50,629 $50,630 - 75,943
5 $0 - 58,729 $58,730 - 88,094
6 $0 - 66,820 $66,831 - 100,245
Each Add'l + $8,101 + $12,151

Use the Downstate chart below only if you live in Suffolk, Nassau, Westchester, Putnam, Rockland counties or NYC

DOWNSTATE AWARD ELIGIBILITY
  100% 75% of amount requested
F
A
M
I
L
Y
 
S
I
Z
E
1 $0 - 32,909 $32,910 - 49,363
2 $0 - 43,034 $43,035 - 64,551
3 $0 - 53,160 $53,161 - 79,740
4 $0 - 63,286 $63,287 - 94,929
5 $0 - 73,411 $73,412 - 110,117
6 $0 - 83,537 $83,538 - 125,306
Each Add'l + $10,126 + $15,189

Non-Credit Bearing Training

Non-Credit Bearing Training

The New York State Office of Children and Family Services regulations require child care providers to complete 30 hours of training every two years. Non-credit bearing courses, conferences and workshops taken to fulfill this training requirement must clearly reflect one or more of the nine topic areas that are required by the New York State Social Services Law and the New York State Office of Children and Family Services regulations. Such training must address:

  1. Principles of childhood development, including the appropriate supervision of children, meeting the needs of children enrolled in the program with physical or emotional challenges and behavior management and discipline;
  2. Nutrition and health needs of children;
  3. Child day care program development;
  4. Safety and security procedures, including communication between parents and staff;
  5. Business record maintenance and management;
  6. Child abuse and maltreatment identification and prevention;
  7. Statutes and regulations pertaining to child day care;
  8. Statutes and regulations pertaining to child abuse and maltreatment; and
  9. Prevention of Shaken Baby Syndrome.

EIP scholarships will only be issued for training activities occurring within the current year. All non-credit courses must end by December 31, 2015.

Scholarships will be granted for eligible non-credit bearing courses, conferences and workshops including non-credit distance learning at a rate of $30 per training hour or up to $35 per training hour if training is provided by a New York State Early Learning Trainer Credential (NYSELTC) endorsed trainer. If interested in learning more about endorsed trainers visit www.nyworksforchildren.org/aspire/go/ or contact your training organization.

*Maximum scholarship for non-credit bearing courses with a NYS Early Learning Credentialed Trainer (NYSELTC) is $875.

*Maximum scholarship for non-credit bearing courses with a Verified Trainer or Content Specialist is $750.

Non-Credit Bearing Credential Training

Non-Credit Bearing Credential Training

Credential and accreditation are processes used to identify exemplary practices in a particular field. They are awarded to providers who meet the specified eligibility requirements and quality standards. EIP provides scholarships for non-credit bearing credential activities which lead to a credential or accreditation with one of the following pre-approved credential organizations:

Pre-Approved Credential Organizations

New York State School Age Care Credential

AfterSchool Works! New York
Phone: 518-694-0660
Email: aswny@afterschoolworksny.org
www.afterschoolworksny.org

Family Child Care Accreditation

National Association for Family Child Care
Phone: 801-886-2322
Email: nafcc@nafcc.org
www.nafcc.org

National Administrator Credential & Certified Childcare Professional

National Early Childhood Program Accreditation Commission, Inc.
Phone: 855-706-3272
www.necpa.net

Family Child Care Credential Childrens Program Administrator Credential & Infant/Toddler Care and Education Credential

New York State Association for the Education of Young Children
Phone: 518-867-3517 or
Email: contactus@nysaeyc.org
www.nysaeyc.org

Scholarships for CDA Training and CDA Assessment/Renewal are available. A separate application has been developed to assist you with the Child Development Associate credential process. Use the Child Development Associate application.

If you are applying for a preapproved (see page 7) credential or accreditation fee, or renewal fee, your income will not be used as a factor to determine eligibility.

Proof of continuous employment for 6 months or more in a NYS licensed or registered child care program is required when applying for credential and accreditation training. If you apply for a Credential/Assessment/Renewal Fee, your income will not be used as a factor to determine eligibility.

EIP scholarships will only be issued for training activities occurring within the current calendar year.

Awards are only issued if your trainer is:

  1. Credentialed
  2. Verified, or a
  3. Content Specialist

Scholarship applications for training taken with trainers not listed as Credentialed, Verified, or Content Specialist will be denied.

Scholarships will be granted for eligible non-credit bearing courses, including non-credit distance learning for credential at a rate of $30 per training hour or up to $35 per training hour if training is provided by a New York State Early Learning Trainer Credential (NYSELTC) endorsed trainer. If interested in learning more about endorsed trainers visit www.nyworksforchildren.org/aspire/go/ or contact your training organization.

*Maximum scholarship for non-credit bearing credential training provided by a NYS Early Learning Credentialed Trainer (NYSELTC) is $1750.

*Maximum scholarship for non-credit bearing credential training provided by a Verified Trainer or Content Specialist is $1500.

College Credit

College Credit

EIP scholarships may be used to pay for college courses and mandatory college fees from regionally accredited colleges. All courses taken as part of an early childhood or related degree program are eligible for scholarship. Other college coursework must clearly reflect one or more of the nine topic areas that are required by the New York State Social Services Law and the NYS OCFS regulations. They are:

  1. Principles of childhood development, including the appropriate supervision of children, meeting the needs of children enrolled in the program with physical or emotional challenges and behavior management and discipline;
  2. Nutrition and health needs of children;
  3. Child day care program development;
  4. Safety and security procedures, including communication between parents and staff;
  5. Business record maintenance and management;
  6. Child abuse and maltreatment identification and prevention;
  7. Statutes and regulations pertaining to child day care;
  8. Statutes and regulations pertaining to child abuse and maltreatment; and
  9. Prevention of Shaken Baby Syndrome.

Courses must have a start date in the current calendar year. EIP scholarships must be applied to a students higher education account after all other state and federal scholarships, grants and financial aid. Pell Grants may be returned to students who have received EIP scholarships.

Proof of continuous employment for 6 months or more in a NYS licensed or registered child care program is required when applying for college credit courses.

Books, elective student fees, room, board and training materials are not eligible for scholarships. Test fees and examination preparation courses are not eligible. Applicants are responsible for tuition and costs not covered by EIP.

*Maximum scholarship for college credit is $2500 for both Upstate and Downstate providers.

CDA Credential

CDA Credential

A Child Development Associate (CDA) is an individual who has successfully completed the CDA process. CDAs are able to support the specific needs of children and work with parents and other adults to nurture children’s physical, social, emotional, and intellectual growth in a child development framework. The CDA Credential is administered by the Council for Professional Recognition (The Council) in Washington DC.

Earning a CDA credential can improve your skills and confidence in working with children. It can also increase your opportunities for advancement in the early childhood field by helping you become eligible for positions such as Director, Group Leader, and Assistant Teacher. The CDA credential is recognized in 50 states, the District of Columbia, America Samoa, Guam, and the Virgin Islands.

For more information on New York State’s early childhood job requirements visit: www.ocfs.state.ny.us, www.nyworksforchildren.org or www.earlychildhood.org.

Requirements for Obtaining a CDA Credential

Activity Cost
Step 1
Anytime before application
  • Minimum of high school diploma/GED or enrolled in a high school career and technical education program *
  • 120 hours of education in 8 Subject Areas
Step 2
Within three years before application
  • 480 hours of experience
Step 3
Within six months before application
  • Professional Portfolio (PP) completed by Candidate
  • Family Questionnaires (FQ) gathered by Candidate
Step 4
Application
  • Candidate sends to the Council:
    • Application
    • Fee
  • Candidate receives approval that application is complete and fee has been processed
Step 5
Within six months of Council approval of completed application
  • Verification Visit conducted by CDA Professional Development Specialist (chosen by Candidate):
    • Review of PP, FQs, transcripts/certificates
    • Observation
    • Reflective Dialogue
  • Candidate takes CDA Exam at a local PearsonVUE testing center
Step 6
After Verification Visit and CDA Exam
  • Professional Development Specialist sends Verification Visit scores to the Council online
  • PearsonVUE sends exam scores to the Council online

Council awards or denies credential

*Enrolled in a family and consumer sciences education program in the area of Early Childhood Education/Child Development

CDA Credential Settings

There are four settings in which candidates can obtain a CDA credential:

  • Preschool: for Candidates working in a center-based setting with children 3-5 years old
  • Infant/Toddler: for Candidates working with children from birth to 36 months of age
  • Family Child Care: for Candidates working with one or all age groups in a family child care home
  • Home Visitor: for Candidates working with the parents of young children. Note: CDA training and assessment fees for the Home Visitor setting are not eligible for EIP scholarships

CDA Training

Some training organizations and colleges offer CDA training programs specifically designed to prepare you for CDA candidacy and assessment. Before enrolling in a CDA training program, we encourage you to research your options and determine which will best help you obtain your CDA credential.

Training hours obtained as part of a CDA credential program may be applied toward your 30 hours of required training. Questions about using CDA related training to fulfill your regulatory training requirements should be directed to your Licensor or Registrar at the New York State Office of Children & Family Services. Any training taken as part of the 30 hours regulatory training requirement may help you meet the 120 hour CDA training requirement.

The Professional Development Specialist

In order to properly complete your CDA credentialing process, you will need to find a Professional Development Specialist to conduct your Verification Visit. The PD Specialist brings the mentoring/coaching skills and ECE expertise needed to assess your competencies and facilitate your self-reflection during the Verification Visit. Before submitting your CDA application, you must identify a PD Specialist who is willing to conduct your Verification Visit AFTER the Council approves your application. After the Council receives and processes your correctly completed CDA Application and assessment fee, you will receive a Ready to Schedule Notice. You can proceed with the scheduling of your Verification Visit with your PD Specialist. To find a PD Specialist in your area, please visit http://www.yourcda.org/find-a-pds/pds_search.cfm.

Final Assessment

When you have completed the CDA (120 hour) training, 480 hours of work experience, your professional portfolio (PP), and gathered your family questionnaires (FQ) you should apply for your assessment. You can get more information from your trainer or visit the Council’s website at www.cdacouncil.org.

When the above steps are complete, you send the Council the Application Form with the assessment fee of $425. You may include your valid, signed EIP scholarship award in your packet as proof of payment. Plan accordingly when preparing for your Final Assessment. Submit your request for EIP scholarship funding at least 4 weeks before your anticipated assessment application to allow time to receive your EIP application decision.

After reviewing your application, the Council will send approval that the application is complete and the fee has been processed. Within 6 months of Council approval of completed application, a verification visit will be conducted by the CDA Specialist chosen by the candidate. The PD Specialist will review the professional portfolio, family questionnaires, transcripts and certificates, observe you in the classroom, and have reflective dialogue as part of the review.

You then take a CDA exam at a local Pearson VUE testing center. After the verification visit and CDA exam are completed, the PD specialist sends the verification visit scores to The Council online. Pearson VUE sends the exam scores to The Council online. The Council then awards or denies the Credential. EIP scholarship cannot be used to cover the cost of the application packet. Only the training hours and the assessment fee are eligible. (See page 16.)

If you do not pass, you must refund EIP the full amount of your CDA Assessment scholarship.

CDA Exam

The CDA Exam has 65 multiple-choice questions. Five of the questions have a photo and short narrative, followed by a multiple-choice question about each scenario. You will have up to one hour and 45 minutes to complete the exam.

You can schedule your CDA Exam with a Pearson VUE center. Pearson VUE is The Council’s partner for delivering the CDA Exam at testing centers throughout the country. Please visit the Pearson VUE website to find a testing center nearest you.

Renewal

A CDA Credential is valid for three years from the date it is first awarded to you. After the first three year renewal period, you may renew your CDA credential every five years. EIP scholarships can be used to cover the cost of CDA renewal training programs as well as the CDA Renewal Fee of $100.00 or $75 for an online review. To apply for an EIP scholarship or find more information about the program, visit www.ecetp.pdp.albany.edu.

EIP Scholarships

Eligibility for EIP scholarships is based on your employment status, household income level, and the educational activities for which you request funding. Scholarship amounts are determined using your household size and adjusted gross income as reported on your most recent IRS Form 1040.

Applications for CDA assessment are not income based. Everyone who is otherwise eligible will be able to access the assessment fee up to their maximum award amount. Applicants must work directly with children or supervise child care staff in a program regulated by the New York State Office of Children & Family Services or the New York City Department of Health and Mental Hygiene.

Applicants must provide a completed application by the appropriate deadline to be reviewed for scholarship. If you do not successfully complete CDA preparatory training or your Final Assessment for which EIP pays, you must refund EIP the full amount of your scholarship.

To apply for an EIP scholarship or find more information about the program, visit www.ecetp.pdp.albany.edu.

CDA Related Resources

The Council for Early Childhood Professional Recognition (CDA Council)
www.cdacouncil.org
800-424-4310
Learn about the CDA Credential
Request application forms
Contact The Council about your candidacy.

Breakdown of CDA Activities and Related Costs

To qualify for any CDA activities or fees you must meet the continuous employment requirement.

Activity Cost Eligible for EIP funding?
CDA Preparatory Training Varies depending on organization Yes
CDA textbook and training materials Varies depending on item No
CDA Initial Application Packet $25 per setting plus shipping and handling No
Formal Observation Paid by the CDA Council to the PD Specialist No
CDA Final Assessment Fee $425 Yes
CDA Renewal Application Packet $15 No
CDA Renewal Fee $100
*Online renewal fee is $75
Yes

EIP Scholarship Process / 6 Simple Steps

EIP Scholarship Process / 6 Simple Steps

STEP 1

Create an Early Childhood Education and Training Program (ECETP) account; complete an EIP application online at www.ecetp.pdp.albany.edu and fax or mail EIP your required documents.
OR
Complete a paper application and mail it to EIP with all your required documents.

STEP 2

EIP processes the application. (Allow 4-6 weeks.)

STEP 3

EIP mails the scholarship results to your home address. If eligible, you will receive one award for each activity for which you applied.

STEP 4

Sign your scholarship award and submit it to the education/training organization.
Each award must be signed by both you and your training organization. The name and mailing address of the education/training organization is on the award.

STEP 5

The education/training organization completes and mails the signed scholarship award to EIP for payment.

Awards are valid for 60 days from the issue date or course start date, whichever is later. EIP will automatically cancel expired awards.

STEP 6

EIP processes a check payable to the education/training organization on your behalf. Training Organizations should allow at least 10 weeks from the date EIP receives a completed scholarship for payment to be sent.

Application Information

Section 1- Applicant Information

EIP must verify your name, social security number (SSN), family size and your household adjusted gross income. Your submitted IRS Form 1040 is used for verification purposes. You need only to submit the first page of the IRS Form 1040; the entire form is not needed.

If your first application is prior to April 15, 2015 you may submit a 2013 or 2014 IRS Form 1040. After April 15, the 2014 IRS Form 1040 is required. Only one 1040 is needed on file each year.

EIP reserves the right to seek additional verification that the income documentation submitted is accurate and authentic.

Section 2 - Child Care Employment Information

Each application submitted to EIP must contain the required documentation necessary to verify current employment. EIP reserves the right to seek additional proof that the employment information provided is accurate and true.

Submit one of the following with each application:
Program Owner A copy of a valid child care license or registration with your name as the On-site Provider.
Employee A copy of your paystub or paycheck dated within the past 8 weeks and containing the program’s name.

OR

For FDC/GFDC Only - Proof that a background clearance was conducted and has cleared you to provide care for children in a licensed or registered program.

For further clarification on eligibility, contact EIP at: eip@albany.edu.

*Additional documentation to verify proof of continuous employment for 6 months or more in a NYS licensed or registered child care program is required if you are applying for college credit courses, credential/accreditation training, Individualized Training Programs (ITP), distance learning courses leading to a credential or assessment and pre-approved credential assessment fees.

*Additional Documentation:
Program Owner Your date of first licensure must be at least 6 months prior to the date of your application for scholarship.
Employee A signed and dated statement from your program director that verifies you are a paid employee who has been providing care for children in a New York State licensed or registered child care program continuously for 6 months or more.

OR

A paystub from a New York State licensed or registered child care program verifying your employment 6 months ago. If this is not your current employer please indicate the child care license number on the paystub.

Section 3 - Training Information

Check the appropriate box to indicate the Delivery Type of your training. You must also check a box to indicate your Course Type. More information on the various course types may be found under the headings of Non-Credit Bearing, Non-Credit Bearing Credential, College Credit and CDA Credential in this brochure. CDA Credential requires the completion of a separate EIP application designated specifically for CDA.

EIP may award one scholarship per training per applicant within a program year. The course start and end dates written on your application must match your actual training attendance dates and must occur in the correct submission period. If the end date of the course/training you are applying for has passed, you must submit a certificate of completion for this training as part of your supporting documentation.

Please Note: The name of your trainer is required at the time of application. If you dont have this information please contact the training organization to obtain it prior to completing the EIP application.

Section 4 - Agreement

Each applicant must sign and date the agreement. Your signature indicates that you have read, understood and agreed to all listed statements. Your application will be returned if it is not complete. Applications will also be considered incomplete if missing signature, tax documentation and/or proof of employment documentation.

You are required to submit completion documentation for courses and other activities paid for by EIP. If you fail to submit proof of successful completion of each course for which you received an EIP scholarship, your future applications to EIP will not be processed until you have done so.

EIP awards may be considered taxable income. You are solely responsible for complying with all federal, state and local requirements regarding reporting and payment of taxes.

Please note:

  • EIP scholarships will be awarded until funding is depleted or the scholarship year ends, whichever comes first.
  • EIP reserves the right to prioritize scholarship awards based on course type.

Application Instructions

All required supporting documentation must be submitted at time of application. A new currently required IRS Form 1040 needs only to be submitted once each new year.

Online Applications

  • Go to www.ecetp.albany.edu click on APPLY select Educational Incentive Program (EIP), select apply online now!
  • Complete all information.
  • Print and sign the agreement.
  • Fax or mail all required documentation to EIP within 2 weeks.

Mailing address:
Educational Incentive Program
22 Corporate Woods Blvd., 3rd Floor
Albany, NY 12211

Paper Applications

  • Complete Sections 1, 2 and 3.
  • Sign the agreement in Section 4.
  • Mail the application and all required documentation to EIP.

Mailing address:
Educational Incentive Program
22 Corporate Woods Blvd., 3rd Floor
Albany, NY 12211

2015 EIP Paper Application Instructions

  1. Fill out all areas of the paper application.

  2. Submit the 1st page of current year IRS form 1040.


    If someone else claimed you on their taxes such as a parent or relative please submit the 1st page of their 1040.

    If you did not work the previous year you can request an income tax waiver form from the Professional Development Program be sent to you by email or mail.

  3. Submit one paystub that falls within 8 weeks prior to your application.


    FDC or GFDC providers can submit proof that their background clearance was conducted and have been cleared to provide care for children in a licensed or registered program.

  4. If you are applying for college or credential training, complete and submit the form “Proof of 6 Months” below.


    The Proof of 6 Months form should be filled out by your Director, Office Administrator or Progam Owner if you have been working in a child care program as a paid employee continuously for 6 months or more in a NYS licensed or
    registered child care program.

EIP Booklet, applications and links to more resources
APPLY ON-LINE NOW!

OR

Download and Print the 2015 EIP Brochure and Application (PDF format)
EIP 2015 Brochure and application in PDF format
English
Check the status of your 2015 EIP application online!
Information about the Child Development Associate (CDA) Credential
EIP Pre-approved Distance Learning Courses
Link: OCFS Approved Distance Learning Courses